Should your company use a new accounting software program or should you simply just go with what you have? There are many advantages to using software as opposed to relying on your employees. First, here are some of the reasons why you need to have the latest accounting software in order to keep your business on track.

• You need accuracy and you need to know it’s right. While humans can never be error free all of the time, you’ll find that software can be. Can you afford to let your guard down here?
• You also need the information at your fingertips quickly. You don’t have time for all the paperwork to get finished. You want to know if your company is in the red or the black. You need accurate reports in a moments notice. You need to be able to see what is happening, in detail in the middle of the night. Software can do all of these things for you.
• You also need something that is updated. Tax codes change so often that you can’t even have your employees finishing one course by the time the next one is set up. With automatic updates through the software distribution companies, you’re already set.
• You also need ease of use. As technology advances, so does the ability of it to become easier to deal with. You’ll find a wide range of options to consider here that are easy to use and just as complex in what they can provide for you.
• Lastly, you need something that is well within budget. Accounting software can do that for you because it is more than likely a one time purchase. Even if you do pay monthly for it, you’ll find it to be less expensive than those errors out there, right?

Accounting software can be purchased to make your business better, more efficient and easier to deal with all around.

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Let’s say that you have a software project that’s under severe time pressure. Let’s say that this deadline is so tight that you already know it will involve many late nights of black coffee and frenetic programming. What can you do to make this process go faster?

I honestly don’t know, since the correct answer will depend on one’s individual circumstances. However, I can tell you how many programmers do respond under such circumstances. They decide to save time by skipping over the software planning and design phase, and immediately start coding away.

To an inexperienced or otherwise undisciplined programmer, this seems to make sense. After all, the finished product is what truly matters, right? The customer doesn’t care about flowcharts, class diagrams or software architectures. All they want is something that works.

It seems to make sense, but it’s a foolhardy approach. That way lies madness. We’ve all heard that an ounce of planning is worth a pound of cure, but in the world of software development, this adage is often forgotten.

If a real estate developer needs to get a house built quickly, does he save time by skipping over the architectural design phase? Does he decide to dispense with blueprints, and just start laying down concrete? Of course not. He knows that the results would be chaotic, and that work will progress more slowly without careful forethought and a concrete plan.

Yet that’s the approach that many people take when it comes to software. They decide to just start coding away, thinking that this makes the software development process more efficient. On fairly simple projects, this might work. On anything of moderate complexity though, such an approach is doomed to fail. Sure, you may save time at first. However, without a concrete software plan and a carefully considered design, problems are bound to catch up with you before long. Many of these problems won’t become clear until the testing phase comes around, and by then, it may be too late.

Sadly, such reckless thinking is often encouraged in the corporate world. Due to time constraints, a misguided manager may instruct his team to skip over the design work and just start hacking away. This makes the team seem focused and productive, but this strategy can wreak havoc on the project timeline. What’s more, the resultant code is often a tangled, poorly documented, chaotic mess. If this software must be maintained for years to come, then you have a recipe for disaster.

Mind you, I’m not saying that an elaborate design is always necessary. If time is short, then one might not have the luxury of an intricate software plan with exhaustive design documentation. However, one should at least have a general software architecture laid out—one which is detailed enough to make the software development process smoother and easier. Programmers rarely err on the side of over-planning, but they frequently fall into the trap of insufficient design detail. Don’t make this mistake, if you really want to save time.

About the author:

V. Berba Velasco Jr. is proud to work as a senior electrical and software engineer at Cellular Technology Ltd (http://www.immunospot.com, http://www.elispot-analyzers.de, http://www.elispot.cn) a biotechnology company that prides itself on its standards of excellence.